Constitution of the Society for Thermal Medicine

ARTICLE I - NAME

The name of this organization shall be the Society for Thermal Medicine (hereafter referred to as the Society). The Society will be a non-profit organization established for the purposes outlined in Article II.

ARTICLE II - AIMS

The aims of the Society shall be:

1. To facilitate interaction and communication between theoreticians, experimentalists, and clinical practitioners from the disciplines of physical and engineering sciences, biological and chemical sciences, and clinical and medical sciences that contribute to the understanding and use of hyperthermia;

2. To promote basic research and the clinical application of hyperthermia;

3. To promote diffusion of knowledge of hyperthermia to persons in the diverse disciplines interested in the field of hyperthermia.

ARTICLE III - MEMBERS

1. The categories of membership shall be Active Member, Associate Member, Emeritus Member, and Sustaining Member.

2. Active Members shall be those individuals who have made meritorious contributions to the field of hyperthermia in the laboratory and/or clinical setting; or those who have made other contributions considered the equivalent of such investigations. The qualifications of a prospective member shall normally be judged after examination of his/her published work. The privileges of Active Membership shall include voting, holding office, membership on standing committees in the Society, sponsorship of an abstract for presentation at the annual meeting, and subscription to publications sponsored by the Society at member rates.

3. Associate Members shall include those persons who have an interest in hyperthermia but do not meet the criteria for Active Membership. Associate Members might include students, technicians, and representatives from business or government. Associate Members may not vote or hold office. Associate Members may serve on standing committees, sponsor an abstract for presentation at the annual meeting, and subscribe to Society publications at the member rate. Associate Members may become Active Members when, upon application, they are deemed by the Membership Committee to meet the standards of such membership.

4. Emeritus Members shall include those persons who have been Active Members but have retired or become emeritus at their institution. They shall have the voting privileges of Active Members; but shall not pay dues or hold elected office. They may serve on standing committees, sponsor an abstract for presentation at the annual meeting, and subscribe to Society publications at the member rate.

5. Sustaining members shall include those individuals, corporations, or institutions whose acts or contributions have substantially benefited the Society or its aims. A Sustaining Member shall have the privileges of an Active Member only if he/she is also an Active Member.

ARTICLE IV - OFFICERS, COUNCILORS AND STANDING COMMITTEES

1. The elected Officers of the Society shall be a President, a President-Elect/Vice President, Vice President Elect, a Secretary-Treasurer, and every other year a Secretary-Treasurer-Elect.

2. There shall be six elected Councilors who will represent the three disciplines involved in hyperthermia: physical and engineering sciences; biological and chemical sciences; and medical and clinical sciences.

3. The Officers, the Councilors, the Past-President, and the Editor shall form the Governing Council of the Society.

4. The permanent standing committees of the Society shall be Committees on Membership, Nominations, Professional Affairs, and Program. The Governing Council may create additional permanent committees; or ad hoc committees for a period not to exceed three years.

ARTICLE V - AMENDMENTS

No part of this Constitution may be amended or annulled except by formal proposal of an Amendment, followed by opportunity for discussion at the Annual Meeting, to be followed by a letter ballot. Proposal of an Amendment may be made by the Governing Council or by a petition to the Governing Council signed by ten Active or Emeritus Members. The Secretary-Treasurer shall distribute copies of the proposed Amendment to all Members not less than one month before an Annual Meeting and opportunity shall be given for discussion at the meeting. No more than two months after the meeting, the Secretary-Treasurer will distribute to the Active and Emeritus Membership copies of the Amendment in its final form along with ballots. To be valid, ballots must be properly marked and returned to the Secretary-Treasurer by a designated date. The Secretary-Treasurer shall forward all valid ballots to tellers designated by the President. The tellers shall report the results to the President who shall communicate the results immediately to the Governing Council and also announce the results to the membership at the next Annual Meeting. Adoption of a proposed amendment shall require the affirmative votes of two-thirds of the Active and Emeritus Members voting and shall take effect immediately upon communication of the results to the President.

ARTICLE VI - GENERAL PROHIBITIONS

Notwithstanding any provision of the Constitution or Bylaws which may be susceptible to a contrary interpretation, the following principles of operation will apply.

1. The Society shall be organized exclusively for the educational purposes of promoting clinical and basic research in hyperthermia, disseminating knowledge of hyperthermia, and facilitating the integration of the diverse disciplines of hyperthermia.

2. The Society shall be managed exclusively for the purposes outlined above. No substantial part of the activities of the Society shall be the carrying on of propaganda or otherwise attempting to influence legislation and the Society shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.

3. The Society shall have no stockholders and no part of its net earnings or assets shall ever inure to the benefit of any member or private individual, except that the Governing Council shall be authorized and empowered to pay reasonable compensation for service rendered.

ARTICLE VII - DISTRIBUTION UPON DISSOLUTION

Upon dissolution of the Society, the Governing Council shall distribute the assets and accrued income to the Radiation Research Society; and/or to one or more organizations, provided that such organizations meet the limitations prescribed in Sections 1 through 3 immediately above and have been granted exemption from Federal Income Tax under the provisions of Section 501(C)(3) of the Internal Revenue code, or equivalent provision.

Approved 12 April, 1986 Amended June, 1992, Amended June 1998

 

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